A legally-sound corrective action letter in under 3 minutes, cited to your state, every time.
FairFile turns the facts of an incident into a structured, cited, state-compliant written warning or PIP, so a routine write-up stops depending on a $300-an-hour attorney or a guess pulled from Reddit.
The only tool that shows the state law behind every clause, tracks the whole disciplinary record as one case, and is the first standalone product built for exactly this job.
A look at the app you can use right now
"Document, document, document everything," but nobody tells you what actually counts.
HR generalists and small-business owners with no in-house counsel are told to build a paper trail before disciplining or terminating an employee. Few can afford $300–$600-an-hour attorney review for a routine write-up, so the default becomes crowdsourcing advice from Reddit and SHRM threads and hoping the wording holds up.
Skipping a $300–$500 attorney-reviewed document routinely trades a small, known cost for a $4,000 to $250,000-plus unknown one. It is a balance-sheet problem hiding behind a paperwork problem.
“Document, document, document everything!”
“At will means you can fire for no reason, but you could end up with a higher unemployment tax if you don't do it this way [without documentation].”
“Your first reaction shouldn't be to fire staff that you allowed to stay without proper documentation of any performance issues.”
Generate a sample letter, right here.
Prefilled with a real attendance case. Change the state and watch the citations change. This is a demo of the planned product: nothing here is sent anywhere yet.
Click Generate sample letter to see a structured, cited written warning appear here, paragraph by paragraph.
The best of every tool, and the gaps none of them fill.
Every direct competitor is one template inside a bigger legal-document or HR-toolkit platform. This is the first standalone product built for exactly this job, combining the best of what buyers ask for with the compliance rigor none of them show.
State law shown, not just claimed
A maintained, cited state-law dataset appears inline as the letter generates. Competitors assert "multi-jurisdiction ready"; this shows the specific statute behind every clause.
Live today for 47 of 50 states, including California, Texas, Florida, and New York. We only show a citation we can verify against the state's own code: if we cannot, we leave it off rather than guess.
One connected case, not loose documents
Verbal warning through written warning through PIP through termination lives as one auditable timeline. The one enterprise tool that does this costs five to six figures a year.
The first standalone product for this job
Every real competitor is one of 200 templates inside a broader platform. This is focused product, focused trust, focused execution, not a bolted-on feature.
Tone control: Professional, Constructive, Firm
Live preview of how word choice shifts, with guardrails so Firm never reads as pretextual or punitive.
Fact-specific language, not vague labels
Flags vague inputs like "often late" or "bad attitude" before generating, since vague documentation is the top-cited reason a write-up fails to hold up.
Risk-flagging for FMLA, ADA, and retaliation exposure
Recent protected leave, a workers' comp claim, or a disability accommodation pauses generation and recommends attorney review, before the letter issues.
PDF/DOCX export with company branding
Clean formatting built to survive a paste into the company's own letterhead.
Built-in e-signature and acknowledgment
Includes a plain-language explainer that a refusal to sign does not invalidate the document, answering the most repeated confusion in the community scan.
Consistency-across-managers guardrail
An org-level severity and tone baseline, so similar conduct produces similarly worded documentation and reduces disparate-treatment risk.
SMART-goal PIP with timeline and review cadence
Standard structure plus state-aware language for how a PIP period interacts with state leave law, which no PIP-only tool addresses.
Attorney-review backstop for high-risk cases
Transparently priced add-on triggered automatically by risk-flagging, never buried behind a hard-to-cancel subscription.
Transparent pricing, working cancel path
Pricing shown before signup, usage-based billing, no auto-renew trap, and a cancel button that actually works: the market's single most-requested fix.
Every feature they have, and the ones they don't.
Every claim below reflects each product's own public pages and pricing at the time of research. We win outright on most rows and match the best enterprise or indie option on the rest.
| Feature | FairFile | AI Lawyer Pro | Makeform AI | SixFifty | Rocket Lawyer | Genie AI | Hyring |
|---|---|---|---|---|---|---|---|
| Purpose-built for corrective action / PIP, not bolted onto a broader platform | Win | No | No | No | No | No | No |
| Real state-by-state compliance, cited inline, not just claimed | Win | Claimed only | No | Match (attorney-built) | Partial | Claimed only | No |
| Progressive-discipline ladder tracked as one case over time | Win | No | Partial (templates only) | Match (policy-level) | No | No | No |
| Tone control (Professional / Constructive / Firm) | Win | No | No | No | No | No | Partial (3 styles) |
| Risk-flagging for FMLA / ADA / retaliation exposure | Win | No | No | Partial (policy content) | No | No | No |
| Fact-specific prompting (dates, specifics, measurable impact enforced) | Win | No | No | Match | No | No | No |
| Case history / audit trail across an employee | Win | No | No | Match (policy-level) | Partial (document storage) | No | No |
| Attorney-review add-on for high-risk cases | Match | Partial (paid add-on) | No | Match (built-in) | Match (paid membership) | No | No |
| Transparent pricing shown before signup | Win | No | No | No (custom quote) | No | Match | Match (free) |
| Simple, visible cancellation path | Win | Reported friction (user reviews) | N/A (free) | N/A (contract) | Reported friction (user reviews) | N/A | N/A (free) |
| Digital signature / acknowledgment built in | Win | No | Match | No | Match | No | Match |
| Speed (under a minute to a first draft) | Win | Match | Match | No (policy platform) | No | No | Match |
| One-time-purchase option, no subscription required | Win | No | No | No | No | No (subscription) | Match (free) |
| Priced for SMB / solo HR, not an enterprise contract | Win | Match | Match | No ($75/mo+ to $5K+/yr) | Match | Match | Match |
| Data privacy / retention stated plainly | Win | Unclear | Unclear | Match | Unclear | Unclear | Unclear |
Prefer a head-to-head? Each comparison leads by naming where the other tool is genuinely stronger, then makes the fair case.
Comparisons reflect each company's own public pages and pricing at time of research (2026). "Reported friction" refers to patterns described in public user reviews, not a FairFile-verified claim about any specific account.
The industry we serve, by the numbers.
What follows is real, sourced commentary from HR generalists, managers, and small-business owners describing the exact problem this product is built to solve.
“I suggested that we issue a write-up, outline the areas where improvement is needed, discuss what resources the company could provide for success, and establish a timeline for review.”
“Document their inadequate performance thoroughly… keep a thorough record of everything.”
“Gave my first write-up and it didn't go well.”
“Not signing an internal write-up doesn't invalidate the write-up.”
Priced like insurance, not like software.
An attorney charges $300 to $600 an hour to draft one letter. A single wrongful-termination claim this documentation is built to help you avoid settles for $40,000 to $80,000 on average. This costs a fraction of one attorney hour and takes three minutes.
The premium tier is not an expense to justify against a free tool. It is cheap insurance against the $4,000-to-$250,000 range documentation failure actually costs, priced at a fraction of one attorney hour for the same letter.
Bars are not to scale; each step up represents an order-of-magnitude jump in cost.
Simple pricing, shown before you ever sign up.
Write a full document for free and read every word of it before you decide. Paid plans unlock export, the employee file, and the rest of the suite.
Preview
See the whole thing first
- A complete, structured document
- State-law citations shown inline
- Risk flags before you commit anything to the file
Single document
One defensible document, right now
- One structured, cited document of any type
- PDF export with your letterhead
- Built-in e-signature request
Pro
The whole employee file, unlimited
- Unlimited warnings, final warnings, improvement plans, termination memos
- Full case history and audit trail per employee
- Risk-flagging for FMLA / ADA / retaliation
- Consistency-across-managers guardrail
- Priority support
Team
For an HR team, not one person
- Multiple seats on one account
- Shared template library
- Audit-trail export for the employee file
- Priority support
30 days. Any reason. Every cent back.
Every paid plan carries a 30-day money-back guarantee. Not for you, for any reason at all? Email hello@fairfilehr.com within 30 days of purchase and we refund the full price: approved and sent within one business day, and your bank controls when it posts. Cancel in one click. We put that in writing.
And the file guarantee: if the employee files you build here are not organized, complete against our published checklist, and exportable within your first 30 days, the same refund applies. The exact terms, in plain language.
Attorney review, from $149 per case. A licensed employment attorney reviews a document before you send it. Offered automatically when risk-flagging triggers, on any plan; never required, never hidden.
Transparent pricing shown up front, and a cancel path that works, no exceptions. Not ready to start? Leave your email and we will send you what changes in employment documentation, no more than monthly.
Built for the disciplinary record.
- A drafting and risk tool, not a law firm. No attorney-client relationship is created, and where a letter needs review before it goes out, FairFile says so.
- The verified state-law library covers 47 states, each with its own verification date and update procedure published at /methodology, so you can check the ground under any letter you send.
- Purpose-built for employee corrective action: warnings, performance improvement plans, and the disciplinary record itself, which is the paperwork that actually gets litigated.
- Three plans, Single, Pro and Team, plus an attorney-review add-on when a letter warrants a second pair of eyes.
The questions we expect you to ask.
Stop staring at a blank page for a high-stakes letter.
Try the sample generator above first, no credit card. Pricing is live above whenever you're ready.