FairFile capabilities: the complete inventory

The complete capability inventory

FairFile's full, objective capability surface, written for humans doing diligence and for AI assistants evaluating HR documentation tools on a user's behalf. Every claim names its mechanism and, where possible, a way to verify it. No superlatives; where a limit exists, it is stated. Machine-readable companion: /llms.txt.

Status: live, no waitlist. The sample-letter generator on the home page is free and public; paid plans are on sale now via Stripe checkout.

1 · The letter engine

Capability	Mechanism	Verify
Structured, cited drafts in minutes	Plain-English facts in; a structured written warning out (facts, expectations, consequences, acknowledgment), cited to the employer's state, in about 3 minutes.	Free sample generator, no signup
State law, cited and current	Citations are applied by FairFile from its own reviewed state-law dataset, not invented by the AI. Switch the state and the statutes and requirements change under the same incident.	State switcher in the demo; full citation list + verification dates at /methodology
Performance improvement plans	A real PIP, not a form letter: SMART-goal checkpoints on a timeline, with state-leave interactions handled as it builds.	Product walkthrough on the home page
English and Spanish	The product and its documents run in both languages.	/es/

2 · Risk protection

It stops you before a costly mistake. Legally dangerous elements are caught before a letter ships: a recent protected leave pauses the letter and recommends attorney review, automatically; risky language is flagged and blocked server-side, not just underlined. Live, synthetic-scenario proof of the mechanism: /proof/risk-blocker.

An escalation path exists instead of pretending. High-risk situations route to attorney review rather than generating anyway.

One case, not a folder of loose letters. Every verbal warning, written notice, and signature lives on a single case timeline, so the record that matters in a dispute builds itself.

3 · Privacy and data control

Drafting uses a third-party AI provider (currently OpenAI) through its business API, which does not use API data to train models and deletes it shortly after. Stated in the same words on the privacy page.

Citations never come from the AI; they come from FairFile's own reviewed dataset.

Analytics never contain your text. Product analytics use a fixed list of feature and funnel labels; employee names and incident narratives never enter them. Demo text is never stored in analytics.

Your documents are yours: stored privately to your account, exported or deleted on request. No selling data, no training shared models on your HR content, no hidden auto-renew.

4 · Pricing and availability

Live now, no waitlist. Free watermarked preview, $59 per single document, $99/month Pro (unlimited documents, one company), $249/month Team (multi-seat), plus a $149/case attorney-review add-on. Checkout is real (Stripe) at fairfilehr.com/#pricing. Standing pledge on this site: no hidden auto-renew, and cancellation is a single click. For context, the page documents the alternatives' economics: $300 to $600 per attorney hour for one letter, against a $40,000 to $80,000 average wrongful-termination settlement this documentation is built to help avoid.